Japan Arts Council (after this referred to as “the Council”) has the following websites: https://www.ntj.jac.go.jp/; http://www2.ntj.jac.go.jp/dglib/; https://ticket.ntj.jac.go.jp/;http://www2.ntj.jac.go.jp/unesco/(after this referred to as “the Sites.”) The Council collects information on all the persons who use the Sites, to the extent necessary for the smooth operation of the services provided by the Sites: providing information, booking and selling tickets, receiving various opinions and inquiries, sending e-mail newsletters and so forth. The Council will manage the collected personal information appropriately within the purpose of use. The Council will make every effort to protect personal information by establishing rules and systems based on the “Act on the Protection of Personal Information.”
Please see here for the handling of personal information on the website of Japan Cultural Expo(https://www.ntj.jac.go.jp/nihonhaku/).
2. Information to be collected
- (1) The Sites automatically collect information such as Internet domain names, IP addresses, and browsing of the Sites (after this referred to as "visitor information").
- (2) About cookies
- (3) For ticket sales, the Council collects information such as name, zip code, address, phone number, date of birth, e-mail address, membership number, school name, student number, sales history, etc.
- (4) Using our online contact form, you may be asked to provide your name, e-mail address, gender, age, etc. In addition, the sender’s e-mail address will be displayed on the recipient’s side.
- (5) In offering a consultation service: “Consultation Desk for Eliminating Discrimination on the Grounds of Disability,” the Council will collect the content of consultation and your name.
- (6) In receiving correspondence sent to e-mail addresses with the "@ntj.jac.go.jp" domain, the Council will collect the sender's e-mail address (if requested as needed), name, address, and phone number.
- (7) In asking for cooperation in public relations activities for the Japan Arts Fund, the Council will collect the activity name, activity URL, organization name, name of the person in charge, phone number, e-mail address, shipping address to send flyers, the desired number of sheets, scheduled date of implementation and end of the activity and preferred arrival date.
- (8) The Council will collect name, phone number, fax number, and e-mail address in requesting public comment.
3. Purpose of use
- (1) The Council will use the information collected under Article 2. (1) and 2. (2) as a reference to facilitate its management of services.
- (2) The Council will use the information collected under Article 2. (3) for back-office operations of ticket booking/purchase, delivery, e-mail notification, and other related services.
- (3) The Council will use opinions and requests collected under Article 2. (4) for future policy planning. For this reason, the Council may transfer them to the relevant departments of the Council or disclose them anonymously. (Except the cases that the disclosure of the name, etc., was informed in advance or that the Council obtains the person's consent for the disclosure.) The Council will also use your e-mail address and phone number to respond to/confirm your inquiries.
- (4) The Council will use the information collected under Article 2. (5) to provide consultation. The information includes phone number, fax number, e-mail address, etc.
- (5) The Council will use the information collected under Article 2. (6) to respond to/confirm inquiries.
- (6) The Council will use the information collected under Article 2. (7) to send flyers to recipients of the grant programs.
- (7) The Council will use the information collected under Article 2. (8) only to contact you regarding your opinions, for example, to confirm the content.
4. Restrictions on use and disclosure
The Council will never share collected information with third parties nor use it for any other purpose than described in Article 2. “Information to be collected” and 3. “Purpose of use”. However, this does not apply when a disclosure request is based on laws, or when illegal acts such as unauthorized access, intimidation, etc., occur, or when there are other exceptional reasons.
The personal information of the visitors of the Sites is analyzed statistically and anonymously for marketing purposes, but not for other purposes.
Third party processors
The Council may share personal information, when necessary, for business purposes with third-party contractors, which the Council believes qualified enough to manage personal information. The Council will ensure that third parties take appropriate security measures following instructions from the Council, for example, by requiring them to comply with the Council’s terms and conditions, which obligate them to keep information confidential and secure.
5. Data security
The Council will take all necessary measures to appropriately manage the information, such as preventing the collected information’s leak, loss, or damage. The Council can outsource the operation of the Sites, but the subcontractor will also take the necessary measures to manage the collected information properly.
6. Information disclosure of your data
Based on the Act on the Protection of Personal Information [Act No. 57 of May 30, 2003] (after this referred to as "the Act”), the visitors have the right as follows. The visitors can request the Council to disclose the data collected based on Article 76 of the Act when the personal information collected through our newsletter service and online contact form meets the definition of "Retained Personal Information" (prescribed in Article 60 of the Act.) Subscribers of the newsletter service may cancel their subscription or modify and correct their data by updating information at any time.
7. Scope of application
8. Changes to this policy